Accounting clerks collect, record and process accounts payable and
receivable. They keep track of who owes how much to whom and are employed in the
offices throughout the private and public sectors.
As an accounting clerk,
you perform a variety of tasks in order to keep close track of the flow of money
in and out of the office. You match order forms with invoices, put them in
batches and then code them. The relevant information is then entered into a
computerized accounting system though a few organizations may still use ledgers.
Some organizations use custom- designed computerized accounting programs while
others use off-the-shelf software.
Once the data has been entered, you then
have to verify it. Part of your job involves preparing journal entries and
requisitions for cheques. You distribute the cheques and payments, taking
special care to ensure that they go to the right place. You use the financial
information stored in the computer to help answer questions related to specific
accounts, as well as more general issues. You are often called upon to produce
monthly statements of accounts or statements relating to taxes.
Your other
duties may include answering the phone, filing or relieving the receptionist for
breaks. You also handle inquiries relating to accounting and finances. In some
cases, this will involve typing and sending routine correspondence to customers.
Full-time accounting clerks are normally paid a salary. Probation periods
generally last three months and training periods vary in length from
organization to organization. Bilingualism is a definite asset.
The type of
work depends on the size of the firm. In larger firms, the tasks might be more
repetitive, while in smaller ones, you may be more independent.
As an
accounting clerk, you have the possibility of working toward certification as a
Certified General Accountant or a Certified Management Accountant. These
designations require further education and a passing grade on standardized
tests. As a result, the process may take several years. Once you have earned one
of these designations, your pay is likely to increase significantly.
To be
an accounting clerk, you must be good with numbers. In addition, you must be
diligent and able to pay attention to detail. Since you will be dealing with
money, it is extremely important to avoid making mistakes. Accounting clerks
must be comfortable working with computers. Typing skills are also necessary for
inputting information into the computer.
You need to be very well organized
to coordinate the various aspects of your work. Often, organizations have peak
periods when deadlines are met. During these times, you are expected to be able
to work accurately under pressure.
In dealing with clients and the public,
you need good interpersonal and communications skills. You must also answer
questions in an efficient and courteous manner. Good public relations really
help to increase business.