Data entry clerks input information into computerized data banks. Also known
as data conversion operators, they are typically found in market survey research
firms and various government departments. The primary task of a data entry clerk
is to enter coded or statistical information into the computer. The job may
involve organizing the sheets of data to be entered or filed, although you only
spend a minimum amount of time on such tasks. Where necessary, you assign codes
to the collected information. The data entry is done according to the specific
database or system being used. Once the information has been entered, you verify
it to ensure that it is correct. The data may take the form of numbers called
numerics, or it may be a combination of letters and numbers, which are known as
alphanumerics.
Data entry clerks are paid hourly wages or, in some cases, a
salary. Any training in the computer programs, commands and procedures required
is provided on the job. Data entry clerks working for government departments
usually belong to a clerical union. There are no unions for data entry clerks in
the private sector. Bilingualism is not essential for this job but you will need
it if you want to advance into a supervisory position in a federal government
department.
Data entry clerks generally work standard office hours although
some private sector employers also run weekend and evening shifts.
This job requires excellent typing skills. To do well, you must be both fast
and accurate. Speed is usually measured in keystrokes per minute rather than in
works per minute. Employers look for people with data entry speeds as high as
1500 to 2000 keystrokes per minute for numeric data. Speeds for alphanumerics
are somewhat slower. Your data entry speed will normally be tested during an
interview.
Accuracy is very important in both keying in the data and in
checking it for mistakes. You must be able to concentrate on the data until
verification is complete. In some cases you may find yourself working with
confidential material, such as tax information. In such instances, a key
requirement of the job is to maintain confidentiality and respect the privacy of
others.
In this job, you work in a highly structured environment. You have
few duties other than coding, entering and verifying data. The coffee breaks and
working hours are strictly defined so you must be comfortable working in this
kind of environment. The job is also physically demanding in the sense that it
is repetitive and involves sitting at a keyboard for long periods of time.
Proper posture and positioning at the keyboard is essential. Some organizations
also provide training in posture, work procedures, and exercises to help relieve
stiffness and soreness caused by sitting in the same position for a long period
of time.
With office experience, some data entry clerks become supervisors
or proceed to other clerical positions.